Sustainable You

Sustainability and the Built Environment

WK 14: Final Documents

Response due at the beginning of class 11/19.  (1 answer per studio, no individual answers)

It is time that each group start looking ahead to the final outcome of the project. This exercise is extremely important for everyone in the class to participate in answering and reading others answers.  Once you are out of school you will NO LONGER have someone handing you an assignment sheet of what comes next in the design process of the project.  Below I ask you to tell me what are your final projects document going to include – but really this question is asking you to clearly articulate the stages in the design process.  The design process is different in each project, but overall the fundamental actions of the project remain the same.

Please have each PM or Assist PM describe in full detail what will be included in your final project.  See the questions below.


1.   What presentation documents will you use to show the client your ideas.  How many boards?  What content will be on the boards? (this question may be change by the time you make your final final boards but good to get to thinking now b/c you will need to plan time for renderings, etcs…

2.    What will the “Client document/booklet” include that you will leave behind for the director?


3.    For submission to me you’ll need a fully organized set of digital documents.   Can each PM list the name of each folder that will be included in your digital files?

4.   What other “In-house” documents will you submit to me to make sure your project is complete?


5.  What questions do you have for me regarding your final project?





Filed under: Sustainable Design

6 Responses

  1. studio KW says:

    1. Working drawings will be: lighting, detail drawings (tile, glass, etc.), construction and demolition, space plans
    One board, possibly two, will include: materials and finishes, renderings, office space plans, final floor plan. We also plan to have a model and some form of presentation that shows the problems that they have in their offices and our solutions to those problems for the final presentation.

    2. The client booklet will include client friendly specs for the offices (items that won’t be in the budget), presentation materials in formal layout on a word document, and budget.

    3. Our digital documents will include: presentation documents (boards and power points), Client Friendly documents, In-House documents, Budgets, and Product Specifications/pictures.

    4. In-house documentation will include: product specifications, area budget, itemized budget, programming documents, and schematics.

    5. What needs to be taken into consideration when specifying office furniture that will not be going into the budget? How do we do pricing for pictures if we are going to create them ourselves? When presenting, should the only people standing at the front be the people who will be speaking?

  2. Studio LW - Lila Wilson, Mhyria Miller, Amanda Cook, Ashley Sellen says:

    1. In order to present our ideas to the client we will be relying on boards mainly as opposed to showing the clients our working drawings. For the budgeted design we will probably have 2 boards showing the overall floor plan with space planning included, the different office space plans, and multiple renderings with the materials used in each area. Another way we will get the design across to the clients will be with samples of our materials such as the brick and the beams. For the innovative design we want to have 1 board to show the entire design. We will include the floor plan possibly rendered as well as a few other renderings to show the innovative details of our design. We feel that renderings will be the best way for the clients to understand the design and give our board visual interest.

    2. In our client booklet we will first include an overview of the design and the look and feel we are trying to achieve. Next we will put in all the relevant research we did and a summary of how it applies to the CAES project. We will also include all our client-friendly specs in a room-by-room format so the client can see exactly what they will get in each space. There will also be a form of the budget at the end of the client booklet breaking down how and where we spent our money.

    3. Digital Files
    -Working Drawings
    -Presentation Materials
    -Client-Friendly Specs
    -Director’s Office
    -Conference Room
    -Break Room
    -3-Part Specs
    -Break Room
    -Conference Room

    4. In addition to the digital files, we will be submitting binders like the programming binder which includes our research as well as meeting notes, initial programming notes, correspondence, and team schedules. Another binder we’ll include is schematics showing out brainstorming process and sketches.

    5. The main questions we will have for you will probably involve pricing on construction and coding for products we’ve selected. We will also approach you for feedback on our boards and whether they are good client boards or if they are hard to understand.

  3. Katherine P. says:

    1. For the final presentation, we will be showing the client presentation boards (innovative and budgeted) and samples of products that we will be using in our design. We will also probably want to talk about some of the case studies and research that we found so we will want to implement that in our presentation somehow. We would like to have 1 innovative board and 1 budgeted board, because we don’t want to overwhelm our clients. But if we feel like we can not show everything we want on 1 budgeted board, we will have 2 budgeted boards so we can fully express our aesthetic. We plan on have renderings on both boards. We will also have our final floor plan for the innovative and our final floor plan for our budged board and all other aesthetic details.

    2. For the client document, we will include research on office environments so that out clients can understand why we made some of the decisions we did. This research will include case studies, and ways to foster a healthy work environment. We will also include the budget, client friendly specs, and samples of drawings such as elevations. We will also include images for the items we are using. This will include renderings, furniture, finishes and accessories. We will also be including a document on how to accommodate to their new space. This is necessary so that our clients do not feel like “fish out of the water”. We want them to be apart of their space.
    3. The folders that I will be including in my digital files include: 3 part specs, client friendly specs (that will be broken down into each room), budget, CAD, a folder for each critique,, “design elements” (that include renderings, images, colors, inspiration), meeting notes, programming info, site pictures, research and word documents.
    4. I will be submitting all my electronic folders and binders. The binders will include pricing info, correspondence with reps and group members, research, team schedules and meeting notes. We will also include schematics and sketches.
    5. As the end of the project gets closer, we will probably want feedback on boards and design selections. We will also probably have questions about products and how we could implement them in our design because of some restrictions we have with the building.

  4. Studio AA (Anna Averett, Laura Murdock, Margaret Reid, Lauren Lee) says:

    1.) Presentation Documents:
    2 Boards:
    • Budgeted Design Board- Renderings (floor plans), actual materials, floor plans, possible impression elevations, color palette
    • Innovative Design Board- Renderings (break room, reception, office, conference, lighting), design ideas, pictures that represent our design
    • Power Point- Office space options and differences with pricing
    • Material Samples
    2.) Information about importance of an office space that fosters community and a personal space. Provide a client manual with further information.
    a. Case studies with research on office environments that explains reasons for elements in our design.
    b. Budgets
    c. Client friendly specs
    d. Working drawings (dimensioned floor plans, space plans, FF&E, lighting plan, demo/construction plan with legend, elevations-break room, reception, office)
    3.) Folder with each board phase
    Budget (Itemized, Office, Main budget, Client friendly)
    Specifications (Client friendly and three part specifications)
    CAD Drawings (Title page with site plan, floor plans, space plans, FF&E, lighting plan with legend, demo/construction plan with legend, elevations of break room and reception and office)
    Photos (site photos, inspiration photos, renderings, light studies)
    Presentation Boards and documents
    4.) Programming Binder (client profile and information, site information and photos, case studies), Schematic Binder (Inspiration, brainstorming notes, working progress drawings, budget drafts)
    5.) Questions we have would be what are the costs involved in the construction and demolition areas. Also, what would be the tangible things we could do with the building being on the Historic District list. If someone asks a interesting question, what is the polite way to respond (i.e “That a great question, but…). How will we handle the SITA situation (address if they will be moved or not). Meet with you one more time one more time with run-throughs.

  5. STUDIO KP says:

    Sorry! Katherine P. is STUDIO KP: Katherine P. David E, Ellie C, Kimberly L

  6. Studio KLR (Meredith Tannehill, Alice Knowlton, Katie Robertson, Tiffany Ward) says:

    1. As of right now, we are planning on showing two budgeted boards and one innovative board. The first budgeted board will include showcase our design concept and present proposed floor plans and space planning as well as materials that will be carried throughout the overall office space. The second budgeted board will most likely include a description of the common areas of the CAES—the lobby, the conference, and the break room. Space planning, materials, and (hopefully) renderings will be included for each area. The innovative board will show materials and two renderings of our ideal CAES office space.
    We may also use a Powerpoint presentation to further communicate Feng Shui ideals for individual office spaces.

    2. Our client document will include:
    – office case studies and research
    – an itemized budget
    – a room-by-room budget
    – a space plan of each common area (conference room, lobby, break area)
    – space planning suggestions for the individual offices
    – client friendly specs on all materials and furnishings
    – more information on Feng Shui
    – a section about the way we were able to incorporate sustainability

    3. Our digital file folders will include:
    – Programming
    – Budget
    – Renderings
    – Specifications (with sub-folders: Client Friendly, Three Part)
    – Presentation Boards
    – Powerpoint Presentations
    – Working Drawings

    4. We will submit additional in-house documents including:
    – Interior Codes and Standards Checklist
    – sketches
    – brainstorming session documentation

    5. We will probably want feedback on our final board layouts when closer to presentation time. We also may want to do a test run talking about Feng Shui with you again. Also, will you be keeping our flash drive of In-House documents over winter break?

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